Executive Assistant

At Chemify, we are digitizing chemistry to speed up the development of life-saving drugs and innovative materials. We ae seeking a highly organized and proactive Executive Assistant to provide mission-critical support to our C-level leadership team.

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In this role, you will act as a strategic partner for our executives, managing complex global calendars, streamlining high-stakes communications, and ensuring operational excellence across the leadership tier. You will be a primary point of contact for internal and external stakeholders, handling sensitive information with the utmost discretion and integrity.

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Key Responsibilities

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Executive Support

Provide day‑to‑day administrative support to C‑level executives

Manage complex calendars and schedule meetings across time zones

Coordinate domestic and international travel (itineraries, hotels, expenses)

Prepare meeting agendas, presentations, reports, and briefing materials

Attend meetings when needed, take minutes, and track action items

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Communication & Coordination

Serve as a main point of contact for internal and external stakeholders

Handle sensitive information with discretion

Screen and prioritize emails, calls, and messages

Draft, review, and edit communications on behalf of executives

Build strong relationships with internal teams to promote collaboration and information flow.

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Operational & Strategic Support

Support executive‑level projects and cross‑functional initiatives

Organise board meetings, executive offsites, and leadership events

Track deadlines, commitments, and follow‑ups for senior leaders

Assist with improving processes and workflows

Demonstrates strong decision‑making skills based on sound judgment and available information.

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Administrative & Office Management

Maintain organised digital and physical filing systems

Complete ad‑hoc tasks and special projects as assigned

Required Qualifications

Experience as an Executive Assistant supporting C‑level or senior leaders

Excellent organizational and time‑management skills

Strong written and verbal communication skills

Professionalism, integrity, and discretion

Ability to anticipate needs and work independently

Proficiency in Microsoft Office and/or Google Workspace

Preferred Qualifications

Bachelor’s degree or equivalent experience

Experience in a fast‑paced, high‑growth environment

Familiarity with board governance and executive reporting

Experience supporting multiple executives

Key Competencies

Attention to detail

Strong judgment and problem‑solving

Adaptability and resilience

Excellent interpersonal skills

Ability to manage pressure and shifting priorities